Kingsley Brookes Solicitors is committed to safeguarding the privacy of those whose personal data comes into our possession. This can include visitors to our website and clients.
In this policy, where we use the terms “we”, “us” or “our” we are talking about Kingsley Brookes Solicitors Limited
Personal data is any information relating to an identified or identifiable individual.
Special category personal data is data that reveals racial or ethnic origin, political opinions, religious beliefs, philosophical beliefs, trade union membership, genetic and or biometric data, details of health, sex-life or sexual orientation.
This policy explains:
The lists below set out the personal data we will or may collect in the course of advising and /or acting for you.
Personal data we will collect:
We will only collect personal data that is relevant to the service we are performing for you, or that is incidental to that service. This personal data may be required to enable us to provide our service to you. If you do not provide personal data we ask for, it may delay or prevent us from providing services to you.
We collect most of this information from you. However, we may also collect information:
We can only use your personal data if we have a lawful and proper reason for doing so.
The lawful basis is that the processing is necessary in relation to a contract which the data subject has entered into with us (either directly or through an intermediary), or because the data subject has asked for something to be done so they can enter into a contract.
We may use personal data to:
We will process data in those ways for the following reasons:
We will only process special category personal data with your explicit consent.
In providing services to you we will of course have to share your data with your instructed barrister(s). We may also have to contact other organisations about you, including solicitors, courts, funders, experts such as medical consultants etc
We only allow our service providers (such as our IT Contractors) to handle your personal data if we are satisfied they take appropriate measures to protect your personal data. We also impose contractual obligations on service providers to ensure they can only use your personal data to provide services to us and to you.
We may disclose to our regulatory bodies to comply with our legal and regulatory obligations.
We will not share your personal data with any other third party without your specific consent.
Information may be held at our offices, by service providers, representatives and agents as described above (see ‘Who we share your personal data with’).
All our service providers are based inside the European Economic Area.
We will keep your personal data after we have finished advising or acting for you. We will do so for one of these reasons:
We will not retain your data for longer than necessary. Different retention periods apply for different types of data. In general, we will retain electronic material for 6 years.
When it is no longer necessary to retain your personal data, we will delete or anonymise it.
To deliver services to you, it may on rare occasions be sometimes necessary for us to share your personal data outside the European Economic Area (EEA), eg:
These transfers are subject to special rules under European and UK data protection law.
In the event that such transfer appears as if it might be necessary we will advise you on a case by case basis.
You have the right to access your data free of charge, have it rectified (if there are mistakes in your personal data), to be forgotten (in certain situations), to restrict our processing of your data (e.g. if it is inaccurate), to request a copy of the data we hold, to object to your data being processed for marketing purposes or the continued use of your data for our legitimate interests and not to be subject to profiling.
The GDPR provides the following rights for individuals:
For further information on each of those rights, including the circumstances in which they apply, please contact us or see the Guidance from the UK Information Commissioner’s Office (ICO) on individuals’ rights under the General Data Protection Regulation.
If you would like to exercise any of those rights, please:
We have appropriate security measures to prevent personal data from being accidentally lost or used or accessed unlawfully. We limit access to your personal data to those who have a genuine business need to access it. Those processing your information will do so only in an authorised manner and are subject to a duty of confidentiality.
We also have procedures in place to deal with any suspected data security breach. We will notify you and any applicable regulator of a suspected data security breach where we are legally required to do so.
We hope that we can resolve any query or concern you may raise about our use of your information.
The General Data Protection Regulation also gives you the right to lodge a complaint with a supervisory authority, in particular in the European Union (or European Economic Area) state where you work, normally live or where any alleged infringement of data protection laws occurred. The supervisory authority in the UK is the Information Commissioner who may be contacted at https://ico.org.uk/concerns or telephone: 0303 123 1113.
Our contact details are shown below:
Our contact details
Kingsley Brookes Solicitors
6/7 Estate Buildings
Huddersfield HD1 1JY